If you scan your invoices and documents into E-conomic, they are always close at hand
With E-conomic's Scanning add-on module, invoices and documents are available anytime, anyplace.
This means that you or an accountant/bookkeeper can book them directly on screen.
Scan your paper invoices and documents and enter them into E-conomic
Documents always close at hand
Your accountant no longer needs to receive the paper files by post for the annual audit.
Documents are directly linked to the individual entries, so you can always retrieve the documents on screen from a ledger card or an entries list and print it out or e-mail it to others.
Scan now, book later
You decide when you want to scan in your documents. The documents don't need to be scanned in at the same time as you book the entries in E-conomic.
You can scan the documents at one point in time to ensure they are secured in E-conomic's document archive, then link them to your entries at a different point in time.
Electronic document archive
You can store all types of vouchers and documents in E-conomic's electronic voucher archive.
You can archive and categorise vouchers and documents, such as contracts, statements of account or correspondence from the tax authorities.
| Authority requirements |  | Scanner/software requirements |
- Is approved as a reproducible media
|  |
- Should be able to scan documents in PDF, gif or jpg/jpeg formats
|
 |  |  |
| Functions at a Glance |  | Benefits at a Glance |
- Scanning of materials for archiving or records
- Invoice data recorded once and stored in E-conomics database
- Ability to export scanned material to the structured and tagged PDF files
|  |
- All information is available anywhere anytime
- Reuse of data reduces errors and creates consistency in the team work
|
Further Reading
Also read our
FAQ of common questions and answers about the scanning module. More
hands on advice on scanning is described in E-copeda.